Back to Top
Business and Financial Policies and Procedures

Open Comment Blog

blog navigation

blog posts

  • Open Comment Period: June 5 - June 16, 2015

Comments are closed

Comments

pczarn2@uic.edu Aug 1, 2016 2:57 pm

The higher limit is great but I echo others concern about how you differentiate between fee and travel expenses. Oftentimes we have to do an estimate on travel expenses and include the language "not to exceed" a specified amount.

pczarn2@uic.edu Aug 1, 2016 2:57 pm

* The higher limit would be very nice.
* The compensation section (4.1) needs to allow for comments or split between fee and travel reimbursement. We use this extensively now and I feel it alleviates a lot of confusion. Perhaps a not to exceed? Or is travel reimbursement not to be included in the contract?
* What office will provide guidance regarding the certifications?

pczarn2@uic.edu Aug 1, 2016 2:57 pm

I like the increase in the dollar limit! I questions actually piggyback on two others. My concern is using the same vendor with different scopes of work....is this possible since the limit is one time payment. We use the same vendor multiple times throughout the year, but different scopes of work and different funds are paying. Also, can we determine when the payment is made, say 1/2 way through the work or do we have to wait till the entire job is completed to process payment....I agree with another comment made..making the vendor wait for one payment is going to be hard to get the vendor to agree to this contact.

pczarn2@uic.edu Aug 1, 2016 2:57 pm

"In order to use this contract template, the department and vendor must agree that the University will make only one payment after all services are completed. The one-time payment is processed through the University Payables TEM system."
*My concern with the limit to one payment per contract is that many of the professional/artistic services we currently access would not be okay to wait months to a year to receive payment. The organizations with whom we contract depend on our funding to keep their businesses running; they are not able to essentially front the money while waiting for reimbursement.
*The higher limit is a great improvement!
*Question: is this contract fund-specific? If we have 2 like funds that both access a P/A services from an organization, do we need 2 contracts?

pczarn2@uic.edu Aug 1, 2016 2:57 pm

I agree the higher limit is great! Need some clarification on one-time use. Does this mean we can use a vendor only once in its entire lifetime? Or is it once every fiscal year (or 12-month period)? I ask this because on the Amendment form under instructions for modifying the Scope of Services, there is a Note in parenthesis that seems to imply there could be more than one contract for a vendor - if it is a different Scope of Services. In other words, can we use the same vendor multiple times as long the Scope of Services is different in each contract and is less than $10k? Or is this still stringing?

pczarn2@uic.edu Aug 1, 2016 2:57 pm

* I like the higher limit.
* We have many instances where we would like to pay contractors more than one time. One time works for halftime entertainment acts, but we would need to pay stat crew members, PA announcers, other game/event staff more than once per year (i.e. fall season, winter season, spring season). Will this be possible with this new template?