Traci Rolf, Ethics Office
Name: Traci Rolf, Assistant Ethics Officer (right, seated)
Office: Ethics Office
Office Reports to: Office of the President
In Sum: Coordination of ethics training and reporting for all U of I employees
What are the major responsibilities of your office?
Donna McNeeley (at left in photo) and I have specific legislatively mandated responsibilities but we consider ourselves partners with everyone at the University in working to further develop and sustain an ethical work environment by promoting compliance and stewardship of university resources and other assets. We work internally with the University of Illinois, and we work with the other eight public universities in the state as well as some external state agencies.
How many people work in your office?
The University Ethics Office has two staff members: Donna, the University Ethics Officer, and me. We collaborate with ethics contacts in units across the University whom we count on to assist us in connecting with employees in their respective units. This core group is extremely valuable to our office, because their role in fulfilling our university-wide tasks is vital to the success of our office.
What services do the staff in the ethics office provide to the three U of I campuses?
Our greatest responsibility in the University Ethics Office involves developing and administering the annual ethics training program for all employees at the University of Illinois as well as the other eight public universities in Illinois. Outside of the ethics training, Donna and I coordinate the Statement of Economic Interests process for the Secretary of State each spring. We also assist employees with procurement reporting, provide advisory services to employees who contact our office, act as a liaison to the Inspector General’s Office in its conduct of investigations, and perform internal reviews based on concerns brought to our attention by employees of the University.
Are there particular times of the year when your office is most busy?
We’re always busy! But if I had to pick a time, I would say October because that is when we are working to train approximately 33,000 employees online during a one-month window. This is in addition to our seasonal and temporary ethics population of around 16,000 additional employees, who train year-round. Our ethics training goal, which we proudly achieve most years, is 100 percent compliance.
The other time we are most busy, beyond the standard workload, is during the spring when we assist in the Statement of Economic Interests filing process. During this window, we review, log, and forward the mandatory disclosure forms for approximately 8,500 University employees to the Secretary of State.
Where did you work before you joined the U of I?
I began working for the University as an Internal Auditor in 2001. Prior to that time, I was employed by Arthur Andersen in Chicago working as a business process risk consultant.
Your email signature lists CIA after your name. What does that stand for?
CIA is probably not as exciting as it looks – it’s not a special government designation, though that would be impressive! CIA stands for “Certified Internal Auditor” and is a designation I worked toward early in my career and have maintained throughout my time here at the University.
Anything else you’d like us to know?
Yes! The Ethics Office is the only UA office based on the UIS campus. Larger UA offices have staff at UIS as well as Urbana and Chicago but Donna and I are both in Springfield.