ITPC-0537 Analysis for mission critical HR Payroll system architecture upgrade (aka HR/payroll transformed forms analysis) Link to proposal
Sponsor: Stephanie Dable, Brian Schoudel
Total hours: 2,785| AITS hours: 2,435 | Full Cost: $120,075| Requested ITPC Funds: $0
This project will assess the impact of Ellucian HR/Payroll transformed forms (HR XE). Performing this initial analysis will reduce risk and help ensure a successful upgrade to the new XE architecture with minimal impact to faculty, students, and staff. Staying current with new releases of the Banner software enables the University to take advantage of new functionality with the potential to increase employees’ efficiency and productivity and ensure the quality of the data in Banner. Expected benefits: Sets the stage for a required upgrade to core administrative technology| Maintains stable environment for critical HR and Payroll processes
ITPC-0536 Upgrade Student AR and HR mission critical university business systems (aka Banner Fall 2016 upgrade) Link to proposal
Sponsor: Stephanie Dable, Brian Schoudel
Total hours: 5,165| AITS hours: 4,715| Full Cost: $225,675| Requested ITPC Funds: $212,175 for AITS backfill
This project will upgrade the Banner Student, AR, HR & General modules. This project will include both the analysis and implementation of the upgraded modules. Additional releases will be analyzed once released and a final determination will be made on whether or not to include them as part of this project. Upgrading these modules will allow the University to meet regulatory changes in a timely manner and keep our core mission critical business processes up to date. Expected benefits: Required upgrade to core administrative technology| Maintains stable environment for critical business processes.
ITPC-0538 Change existing benefits system to work with new State of Illinois vendor (aka CMS benefits vendor changes) Link to proposal
Sponsor: Kassaundra Hester, Jim Davito
Total hours: 3,560| AITS hours: 1,500| Full Cost: $130,800| Requested ITPC Funds: $0
The State of Illinois has contracted with a vendor, Morneau Shepell, to provide a central location for all state employees to enroll in and maintain their State of Illinois provided benefits such as health, dental and life insurance. This will go in effect beginning September 1, 2016. It presents a significant change to the existing University of Illinois benefits systems. This project will perform the work needed to meet this new requirement, including developing new processes and applications, change existing processes and applications, and decommission those items that are no longer needed. Expected benefits: Meet new mandated State of Illinois Central Management Systems requirements | Ensure continued operation of critical HR and Payroll processes
ITPC-0539 Mandatory SharePoint upgrade Link to proposal
Sponsors: Brian Schoudel, Nyle Bolliger
Total hours: 1,600| AITS hours: 1,600 | Full Cost: $87,800| Requested ITPC Funds: $15,800 for hardware
This project will upgrade our SharePoint Shared Service Environment with the latest software and features. SharePoint 2016 has integration with Office 365/OneDrive which is in use by the Campuses. Moving to SharePoint 2016 will allow our shared service environment to be configured to have enhanced search capabilities with Office365/OneDrive clients. Also we will be unable to take advantage of product improvements in many areas such as social features, and various add-on tools. Expected benefits: Provide increased functionality to UA and Campus SharePoint users | Allow for better integration with Office 365/OneDrive services in use by the campuses
ITPC-0540 Mandatory Business Objects upgrade Link to proposal
Sponsors: Dimuthu Tilakaratne, Michael Wonderlich
Total hours: 1480 | AITS hours: 1480| Full Cost: $75,600 | Requested ITPC Funds: $0
Business Objects is an enterprise report development and distribution system, serving approximately 3,600 standard report users with the ability to refresh reports, and approximately 1,500 ad-hoc report users across all campuses and UA. There are approximately 400 published reports and thousands more reports created or modified by individuals to support campus, college and departmental needs. This project will upgrade Business Objects BI Platform to version 4.2. This will resolve issues that have been identified since the XI 4.1 go-live in March 2015 and introduce new features and functionality. Expected benefits: Maintain quality reporting services to approximately 3,600 standard report users and 1,500 ad-hoc report users | Continue to support enterprise decisions with robust reporting tools
ITPC-0542 Analysis to meet new student financial aid regulations involving program of study and repeat courses Link to proposal
Sponsors: Gail Moran, Bambie Roy, Becky Prather
Total hours: 400 | AITS hours: 400| Full Cost: $18,000 | Requested ITPC Funds: $0
This project will explore how to meet two U.S. Department of Education regulations using our existing vended systems.
- Program of study regulations: This project will investigate how to retrieve course program of study information from DARwin, and leverage new functionality provided by BANNER.
- Program integrity retaking a course guidance: This project will investigate using BANNER functionality and retire a complex in-house developed process.
Expected benefits: Will reduce risk due to non-compliance | Analysis required to reduce support effort to meet U.S. DoE regulations by using functionality in existing vended systems. | Necessary step to maintain systems critical to the University and its current and future students
ITPC-0543 Mandatory changes to support Fair Labor Standards Act final ruling (aka FLSA changes) Link to proposal
Sponsors: Jami Painter, Patrick Patterson, Jim Davito
Total hours: 1,795 | UA IT hours: 1,240| Full Cost: $72,450 | Requested ITPC Funds: $55,800 for AITS backfill, $3,000 for updating of UHR supported job aids and online training
This project will implement changes to HRFE, BANNER, and Positive Time Reporting systems to comply with the final ruling on the Fair Labor Standards Act. These changes must be in place by December 1, 2016. Expected benefits: Will reduce risk of fines due to non-compliance